Option 2: Assign all of the costs on the PR to the cost center, then journal entry 60% back to the grant. Meaning if you are ordering 10 items, put 4 on one line under the grant and 6 on a second line under the cost center. Option 1: If you have multiple quantities of a product, split by quantity. If charging a cost center and a Sponsored IO#, 100% of the cost must be charged to the cost center, then do a Journal Entry to charge the Sponsored IO#.įrom our internal discussions with PAFO and others, we’ve come up with two options to mitigate this: As a note, you can only split between the same cost object type (i.e., between two cost centers two internal orders two WBS elements). Requisitions can also split the PR between multiple cost centers, WBS elements, or internal order numbers, if necessary. At checkout, you can update the cost center to an internal order number or WBS element. The cost center you set in your Personal Profile will flow to all PRs. The Supplier Request Form must be submitted before engaging the supplier and before submitting a PR. If you still cannot find the supplier, submit the Supplier Request Form found on the homepage of Guided BUying. If not, view the supplier list, updated weekly, which lists both the parent company name as well as the DBA for all registered suppliers. If you know the parent company name, search by that. Guided BUying only makes visible the parent company name.

If you cannot find the supplier you are looking for, you may be searching under the “Doing Business As” (DBA) name which are not visible in Guided BUying. Alternatively, if you are shopping by commodity, you can click the tile to view preferred suppliers by category.

Supplier Catalog: to search for a supplier’s catalog, click on the first tile in Guided BUying, titled “Catalog Suppliers.” From your search, you can click on the supplier and you will be brought to their catalog.

Once you select the supplier, you will see supplier information, the ability to submit an ad hoc item (soon to be renamed, non-catalog item), and the supplier’s catalog if applicable. In the search results, scroll down to Shop by Supplier: In the search bar on the top of the Guided BUying homepage, type in the supplier name, do not use abbreviations, and be as general as possible. Requisitioners can search for suppliers in Guided BUying through the tiles or by using the search bar.

Ariba purchase order